01 · Case study · Gizoom Consulting
Outreach that runs until someone wants to talk
Everything up to the first reply runs on its own. The conversation is Paul’s.
6 steps: 0 AI, 1 Person, 4 Automate, 1 Connect
Every campaign
- Find companies that fitApollo search, 500 at a timeAutomate
- Verify every emailBad addresses taken outAutomate
- One clean listNobody contacted twiceAutomate
- Send the campaignFrom warmed-up mailboxesConnect the tools
- Follow upUntil they replyAutomate
- A warm reply comes inStraight to the person who takes the callLeave it human
Log · A made-up record to show how it works. Not client data. Times are illustrative.
- 01Day 1 09:00 found in a search for HVAC firms
- 02Day 1 09:00 ops@hvac-0147.example checks out
- 03Day 1 09:01 never contacted before, kept on the list
- 04Day 1 10:30 first email sent from a warmed-up mailbox
- 05Day 3 10:30 no reply yet, follow-up sent
- 06Day 4 14:12 “Can we talk Thursday?” goes to the person who takes the call
Automation stops here. A person replies.
- Client
- Gizoom Consulting
- Industry
- Branding and marketing consultancy
- Timeline
- June 2025 to March 2026
- Built with
- Apollo · Apify · EmailListVerify · MillionVerifier · Smartlead · Make
How it runs
- 500leads pulled per search
- 1,000verified leads a month at the start
- 10months working together, June 2025 to March 2026
How it went live
- Jun 2025First campaigns, 1,000 verified leads a month
- Jun 2025 to Mar 2026Running and improved together
What changed
Paul spends his time talking to people who replied. And when his own clients need AI or automation work, he brings us in.
“Whenever my clients come to me with AI or automation needs, Vedant is the first person I call. He has a rare mix of deep technical knowledge and the ability to break down complex ideas into clear, workable plans. What really stands out is his mind for mapping and organization.”
Read the full write-up
Gizoom is a branding and marketing consultancy. We built the outreach engine behind its new business: lead lists that check and clean themselves, campaigns sent from warmed-up mailboxes, and warm replies handed straight to whoever takes the call.
01The situation
Paul needed a steady stream of new conversations. Each campaign was the same slog: find the companies, find the right people and their emails, make sure the emails actually work, send, follow up and keep track of it all.
02What we found
Paul didn’t need to be involved in any of that, and it didn’t need AI either. It needed to run every day without anyone remembering to start it. Where Paul mattered was the conversation after someone replied.
03What we recommended
Automate everything up to the first reply, check the lists at every step so the sending domains stay healthy, and hand warm replies to a person straight away.
04What we built
An Apollo search runs through Apify and pulls 500 leads at a time. Each email is verified and checked against everyone already contacted, and the clean ones go into Smartlead campaigns and get marked as sent. Warm replies go straight to the person who takes the call.
05How it went live
It started in June 2025 at 1,000 verified leads a month, and we kept working on it together until March 2026.
06What changed
Paul spends his time talking to people who replied. And when his own clients need AI or automation work, he brings us in.