02 · Case study · Avision Digital
Shoot bookings that set themselves up
A new shoot booking is set up before anyone opens ClickUp.
10 steps: 3 AI, 2 Person, 4 Automate, 1 Connect
Every shoot booking
- A booking arrivesBy emailConnect the tools
- Read the bookingClient and property, written differently every timeAI belongs here
- Folders and a share linkIn Google DriveAutomate
- The job in ClickUpActive Shoots, with its tasksAutomate
- The team hears about itIn SlackAutomate
- The shoot and the editStill done by the teamLeave it human
Isaiah’s own channel
- Collect videos that workedFrom creators in his nicheAutomate
- Score the ideasAgainst his audience and offerAI belongs here
- Draft the scriptFrom his brand documentsAI belongs here
- Film it or notIsaiah decidesLeave it human
Log · A made-up record to show how it works. Not client data. Times are illustrative.
- 01Mon 08:14 booking email from agent-0032@realty.example
- 02Mon 08:14 AI finds the client and the property address
- 03Mon 08:15 client and property folders made, link shared
- 04Mon 08:15 job added to Active Shoots with its tasks
- 05Mon 08:15 the management channel hears about it
- 06Wed 10:00 the team shoots, edits and delivers
The shoot and the edit stay with the team.
- Client
- Avision Digital
- Industry
- Real estate photography and media
- Timeline
- Since May 2025
- Built with
- Make · OpenAI · Gmail · Google Drive · ClickUp · Slack · Claude Code · Airtable · Apify
How it runs
- 4things set up for every booking: folders, a link, the job, a message
- 1step in the booking flow that needs AI: reading the booking
How it went live
- May 2025Booking system live, handed over with recorded walkthroughs
- Jun to Aug 2026Content system for Isaiah’s channel
What changed
New bookings show up already set up. The folders, the link and the tasks are waiting before anyone opens ClickUp.
Read the full write-up
Avision Digital shoots photos and video for real estate listings. When a booking comes in now, the folders, the share link and the job in ClickUp are ready before anyone touches it. In 2026 we also built Isaiah a system that finds video ideas and drafts scripts for his own channel.
01The situation
Bookings came in by email, and no two looked the same. Someone had to read each one, make the folders for the client and the property, create a share link, open the job in ClickUp with its tasks and let the team know.
02What we found
Reading the booking was the only step that needed any thought. The rest was the same set-up every time.
03What we recommended
Use AI for the reading, since every booking is written differently, and automate the rest. The shoot and the edit stay with the team.
04What we built
When a booking email arrives, AI pulls out the client’s name and the property address. The system then makes the client and property folders in Google Drive with a share link, opens the job in ClickUp’s Active Shoots list with its tasks, from editing the photos through to final review and delivery, and posts it to the management channel in Slack. In 2026 we built Isaiah a content system for his own channel. It collects videos that already worked in his niche, scores ideas against his audience and drafts scripts from his brand documents. He decides what gets filmed.
05How it went live
The booking system went live in May 2025, and we handed it over with recorded walkthroughs. The content system followed between June and August 2026.
06What changed
New bookings show up already set up. The folders, the link and the tasks are waiting before anyone opens ClickUp.