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CLIENT
Medisphere Research Group
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TIMELINE
3 weeks
AI Coordination System for a Clinical Research Network
Medisphere Research Group needed a faster, error-free way to handle patient scheduling, reporting, and compliance checks. Using Ved, Orbit, and Luna, Aevolve.ai built a coordination engine that learned trial workflows, synced data across systems, and generated real-time dashboards within days.
Endless Manual Coordination and Reporting Gaps
Medisphere’s coordinators were overwhelmed with repetitive administrative tasks, onboarding patients, managing visit schedules, syncing CRF data, and ensuring every action met regulatory standards.
The compliance team spent hours verifying entries manually, leading to delays and data inconsistencies.
How can a clinical team manage hundreds of trial participants without drowning in manual updates and paperwork?
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SOLUTIONS
AI-Powered Coordination System with Ved + Orbit + Luna
Aevolve.ai deployed a clinical automation stack powered by its digital employees:
Ved → onboarded coordinators and doctors with automated process guides & SOP recall.
Orbit → synced patient visits, reminders, and trial milestones across CRMs & calendars.
Luna → built live dashboards for participant tracking, report validation, and compliance alerts.
Together, they transformed data chaos into clarity, replacing what used to take teams days with an always-on AI backbone.
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RESULTS
From Manual Chaos to AI-Precision
The new AI coordination loop automated onboarding, scheduling, and compliance validation end-to-end. Medisphere reduced admin hours by 72%, achieved 100% audit-ready accuracy, and turned weeks of coordination into a 3-week rollout that now runs itself.
72%
Reduction in coordination time
5×
Faster compliance reporting cycles
100%
Audit-ready accuracy across all trials
It’s like having a clinical assistant who never sleeps, never misfiles, and never misses a protocol step.
Ritesh Menon
Project Director, Medisphere
